Use the free automation savings and capacity calculator to estimate manual process cost and explore what automation could change. Use your current volumes, handling time and staffing, then complete the RPA and AI fit assessment.
Enter your process baseline to explore potential capacity and value using the planning assumptions shown with the results.
Estimates based on your inputs and fixed scenario assumptions. Gross value includes a growth-capacity buffer; it is not a forecast of cash savings or net investment return.
These are illustrative assumptions, not industry benchmarks or AI Engine Stack delivery results. Validate them through discovery. Released capacity does not automatically become a cash saving.
| Impact Category | Time / SLA Impact | FTE Capacity Impact | Annual Value ($) |
|---|---|---|---|
| Direct Process Efficiency | 0 hrs/yr saved | 0.0 FTEs | $0 |
| Quality & Rework Avoidance | 0 hrs/yr saved | 0.0 FTEs | $0 |
| Scalability & Growth Buffer | 0 hrs equiv. | 0.0 FTEs equiv. | $0 |
7 quick questions. No email required to see your result.
Agree review, approval and escalation points before an automated action takes effect.
If answers depend on policies or reference documents, assess retrieval, source traceability and access controls alongside the model.
Need to clarify the process first? BLUEPRINT maps the workflow, exceptions and control points before development. See BLUEPRINT →
These suggestions depend on your answers and need technical validation. Compare platforms and operating requirements during COMPASS.
The calculator combines your process baseline with disclosed planning assumptions. It estimates potential capacity and gross value, helping you prepare for an automation feasibility assessment.
Need help choosing a process or collecting the inputs? Read how to identify automation opportunities and how to prepare a reliable automation benefit estimate.
Enter monthly transactions, standard handling time, people assigned to the process, their allocation and hourly labor cost in USD. Add exception frequency and extra handling minutes if known.
Annual standard hours = monthly transactions × minutes per transaction ÷ 60 × 12.
Annual manual labor cost = annual standard hours, plus additional exception hours, multiplied by hourly labor cost.
The direct-efficiency scenario uses staffing × allocation × 2,080 annual hours, then applies the disclosed reduction assumption. Optional rework and a separate growth-capacity buffer contribute to the gross-value scenario.
Volume-based effort and staffing-based capacity can differ. Review both inputs if they describe different process scopes. The model assumes the hourly labor cost represents the people doing the work.
For 2,000 transactions per month at 6 minutes each, standard effort is 200 hours per month, or 2,400 hours per year. At $38 per hour, that is $91,200 in annual manual labor cost before any additional exception time.
This is an illustrative baseline, not a savings claim. The capacity scenario also needs your staffing and allocation inputs.
Use the result to identify which inputs deserve validation and which workflow to assess first. Capacity released may support more work or shorter queues; gross value is not automatically a cash saving or a net return.
Explore RPA consulting and implementation services, enterprise AI implementation or production support when you are ready to discuss the next step.
The assessment considers process rules, input formats, output needs, exception patterns, the consequences of errors, system stability and application count. These signals suggest approaches to investigate; they do not validate system access or choose a platform.
Rules and repeatable actions may suit workflow automation, APIs or RPA. Varied documents may need extraction and validation. Interpretation can benefit from AI assistance, while agentic workflows require a separate assessment of tool use, permissions and oversight.
It estimates annual manual labor cost, potential capacity and gross value from process volumes, handling time, staffing and hourly cost. Optional exception inputs add a rework scenario. The results use disclosed planning assumptions and are not measured delivery outcomes.
No. Released capacity can support additional work, shorter queues or reassignment. Whether it becomes a cash saving depends on how the business uses it. The calculator does not predict staffing decisions.
This tool focuses on savings and capacity scenarios rather than net investment return. Its gross value estimate can inform a later business case, but it is not a validated ROI or payback calculation.
No. You only need information about the current process. The calculator is intended as an initial planning aid before selecting a platform or scoping an engagement.
Use average standard handling time for the regular steps. In the optional exception fields, enter only the extra minutes an exception adds. Including those minutes in both fields would count the same effort twice.
It suggests approaches to assess from your answers about rules, inputs, outputs, exceptions and systems. It does not validate integration access or select a platform. Judgment-based work does not automatically require an AI agent.
No. You can calculate and complete the questionnaire without an email address. Emailing a result is optional.
Bring your results to a strategy session. We can discuss the assumptions, process constraints and evidence needed for a fuller assessment.
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